How to use Google docs like a professional?
Google Docs is a free web application created by Google, by which you can easily create documents like resumes, brochures, proposals, spreadsheets and many more, edit them and store them online. Not only this, there are many other great features on Google Docs, such as if you work in a company or are working on a project with a friend, then with the help of Google Docs, you can work together on that project. We will discuss more this later.
You can access your files from anywhere, all you need is a good internet connection and a device. Every company in the whole world uses Google Docs for their work.
What is Google docs?
Google Docs is a web application created by Google, by which you can import, export, create, edit and update any document, with many types of fonts and file formats. You can also create lists, tables, and images by combining formulas with text in Google Docs. Google Docs also counts as a great presentation software and a word processor application. You can share your work done directly with others through a web sheet or by taking a printout of it.
You can also include someone else in your project document and work with them. The administrator of that document has the power. He/she can remove other users from that document, after it is removed, he will not be able to access it. The company also uses Google Docs for a large collaborative project, in which people from different countries work together in their geographic real-time in a project.
There is also no risk of data loss in this because all the work is saved on the online server, only accessible people can access that document on their computer or other devices. You can also check who has made the last changes and made changes in that project. Google Docs assures many authors that their work is private and secure.
How to use google docs?
Google Docs is very easy to do and its interface is very reliable and easy, anyone can understand it. Let us first know how to create Google documents.
How to create a Google doc on mobile?
Follow the steps below to create Google Docs on your smartphone:
- Open your play store app and download Google docs.
- After downloading, open it.
- To create a new docs click on plus (+) icon at the bottom right of the screen.
- Write what you want and when you are done simply click on the blue tick on the top right corner to save your doc.
- When you want to create one more document then do the same process to create more docs.
How to create Google docs?
To create Google Docs on a desktop, you simply have to search Google Docs and visit the Google Docs website. If you are visiting Google Docs for the first time, then you will have to sign in to it first, only then you will be able to access it further.
Once you are on the homepage of Google Docs, you can create a new blank document from it or you can also buy the template from below. By clicking on Simple Blank, you can take a blank document and work on it.
You can create another Google Document while working in one Google Doc or even while it is open. to do this you have to:
- Click on File option at the top.
- Then click on the new option under the share.
- And then select the document, and the new document will open.
You can also create other types of files such as spreadsheets, presentations, forms by hovering over new.
How to save google doc?
The special thing about Google Docs is your document is automatically saved on your Google Drive every a short while. But you will not see the save button in it. At the top, you can see when your document was last saved.
But if you want to download your document, then you can download it very easily on your device by making a copy of your Google docs. Follow the steps below to download your docs:
How to download Google docs on mobile?
To download your google docs on your mobile by using the google docs app:
- Open your google docs app.
- Click on the three dots next to your created documents.
- Tap on the download button to download your document.
- And done, the document is downloaded on your device.
How to download Google docs on desktop?
Google saves your documents in your Google Drive, but if you want to make a copy of your document and download it to your device, then you can easily do it. You can download your Google Docs in these file formats.
- Microsoft Word (.docx)
- OpenDocument Format (.odt)
- Rich Text Format (.rtf)
- PDF Document (.pdf)
- Plain Text (.txt)
- Web Page (.html, zipped)
- EPUB Publication (.epub)
How to email a Google doc?
You can also download the document by emailing anyone and it is also very easy to do:
- Click on the file option on your google docs sheet.
- then click in email and then email this file option.
- And then fill the address of the sender and select the file type below.
- After filling everything and selecting the file type, click on send.
How to Share a Google Doc?
It is better to share your document with others than email because all of them work together in the same document. Due to this, there is no risk of duplicate work or a copy of the document. This process does not even require a Google account to edit and view other recipients. To share your google doc with other people simply click on the Share button on the top right corner.
Simply enter the email address of the person with whom you want to share the Google Doc and choose what title you want to give it.
Viewer – The viewer can only view the document and cannot tamper with it.
Commenter – The second is the commenter, the commenter can only tell that it has to be changed and not the commenter’s change, if the admin will approve, then only these changes will happen otherwise it will not.
Editor – And last is the editor, the editor can do anything, create and delete columns, create tables and much more, it gets more access.
Apart from this, you can also share your document through the link. By default, your docs are set to private which means that anyone can’t access your document but if you want to share your document with others you have to change it first, and change the link to the public from restricted.
Just click on the blue share button in the top right corner and this time click on the change option in blue color under the get link at the bottom.
Above is the link of your document in green color, select below what will be the recipient doing through this link, as if he is only allowed to see it or he can also comment or edit this google doc.
When you select the order, with whom you will share this link and according to the title you have given to them, they can work in the document.
How to track changes in google docs?
When you are working with many peoples on the same document, then it is important to know who has changed and what is changed. Another special feature of Google Docs is that it automatically keeps a record of who has changed what and when in the document. If anyone changed the document and you don’t like that change, you can bring it back by clicking on the old version above. Follow the steps given below to track changes in Google docs:
- Open the sheet of Google Docs in which you want to track changes.
- Click on Last Edit in the middle and above the toolbar.
- Whatever changes have been done in the right corner, they will be shown and you will also be able to see the name of the changer below.
- If you do not want to keep the changes and are asked to keep it as before, then you can click on the name of the user whose changes you like and click on the blue button to restore this version above.
- As soon as you click on Restore this version, it will be as it was before.
Google docs suggestion mode
Google Docs gives you three types of modes by which you can use it on your document. The first is editing in which you can edit the docs. The second is suggesting, in this, you will be able to suggest to others that this has to be changed and the third and last mode is viewing, in this, you can only read the docs.
How to Print From Google Docs?
Printing Google Docs is very easy, just like we print any other document of ours. Google Docs gives you 2 options to print the document, one is:
- Open your document.
- Click on the file option on the header.
- Scroll down and at last print option click on it to print your document.
- And done, your document is printed.
And the second way to print the document is very easy, yes I know the first one is also easy but it is even easier than that, just press CTRL + P on your keyboard and just print the document.
How to do subscript in google docs?
It’s also very easy to subscript any text in Google Docs if you don’t know what a subscript is so let’s take an example and understand. I have to write h2o such that h and o remain the same, just 2 comes down, so how can I do this. Then we will use subscripts for that to write H2O to H2O.
So to know how I did it, follow the steps below:
- Open your document and select the text.
- After selecting the text click on the above format.
- On hovering over the first option text, select the Subscript.
- And done, the next is now subscripted.
How to superscript in google docs?
It’s also very easy to superscript any text in Google Docs if you don’t know what a superscript is so let’s take an example and understand. I have to write H2O such that H and O remain the same, just 2 comes up, so how can I do this. Then we will use superscript for that to write H2O to H2O.
So to know how I did it, follow the steps below:
- Open your document and select the text.
- After selecting the text click on the above format.
- On hovering over the first option text, select Superscript .
- And done, the next is now subscripted.
How to change margins in google docs?
There is only one way to change the margin in Google Docs and that too is very easy. In Google Docs, you can change the margin according to you with the help of page setup. So let’s know how you can do this.
- Open your docs.
- Click on File at the top and then click on Page Setup at last above Print.
- Now from this you can change the margin of your page according to you.
- When you feel that this margin is enough then click on done.
- After changing, if you do think that the earlier margin was correct, then you can click on the set as default on the page setup again and set your page margin as before.
How to do hanging indent on google docs?
To hang text in Google Docs, you have to follow some easy steps, this is also easily done.
- First of all, select the text that you want to indent.
- After selecting the text, click on the format above.
- And then hover over the third option Align & Indent.
- Click on the Indentation option in the sub menu.
- After that click on the special indent and select the third hanging option.
- And done!
How to double space in google docs?
To double space a line or paragraph in Google Docs, you have to take the help of Lines & Paragraph Spacing, we have explained in detail below:
- First, select the line or paragraph.
- After selecting the line or paragraph, click on the format above.
- And then hover over the fourth option Line & Paragraph Spacing.
- By default it is 1.15 but you can also change it to 1.5 to take more space.
How to check word count on google docs?
It is very easy to do a word count on Google Docs, you can do word count in 2 ways. First, the easiest way is to just press CTRL + Shift + C on your keyboard and check the words and the second way is to click on the Tools option above and select the second-word count. Both the methods are very easy, you can choose any one of them.
Final Words
I hope you have enjoyed this Google Docs tour and you must have learned something new. Google Docs gives you many types of facilities, which makes it very easy for you while writing content or doing some other work. Using google docs you can collaborate and work together without any problem.
